Genealogy Records & Resources

Vital Records

Uncertified copies of the following types of records are available for genealogy research purposes:

  • Birth Certificates* - If on file for at least 75 years and the person named on the certificate is known to be deceased
  • Death Certificates - If on file for at least 50 years
  • Marriage Certificates* - If on file for at least 50 years and the couple is known to be deceased

* Require proof that the person(s) named in the search are deceased

Note: Births and deaths, which take place in Southampton Hospital beginning in 1923, will be on file with the Southampton Village Clerk. Call 631-283-0247 for information.

Time Period Waive

The time periods listed above are waived for direct-line descendants (i.e. child, grandchild, great grandchild). The direct-line descendant must provide the following:

  • Proof of their relationship to the person whose record they are requesting
  • Proof of the death of the person whose birth certificate they are requesting
  • Proof of the death of the couple whose marriage certificate they are requesting


The standard fee is $11 for a single search up to three-years. This includes an uncertified copy of the record or a no-record report. The chart indicates the fee for searching more than three years:

Period Search
1 to 3 years
4 to 10 years
11 to 20 years
21 to 30 years
31 to 40 years
41 to 50 years
51 to 60 years
61 to 70 years
71 to 80 years
81 to 90 years

This fee applies to each name or type of record requested. Download the Genealogy Search Application (PDF).

Ordering Uncertified Copies of Vital Records

Mail the completed application, payment, and a stamped, self-addressed envelope to:

Southampton Town Hall
Sundy A. Schermeyer, Town Clerk
116 Hampton Road
Southampton, NY 11968

You may also apply in person at the address provided.