Genealogy Records & Resources

Vital Records

Uncertified copies of the following types of records are available for genealogy research purposes:

  • Birth Certificates* - If on file for at least 75 years and the person named on the certificate is known to be deceased
  • Death Certificates - If on file for at least 50 years
  • Marriage Certificates* - If on file for at least 50 years and the couple is known to be deceased

* Require proof that the person(s) named in the search are deceased

Note: Births and deaths, which take place in Southampton Hospital beginning in 1923, will be on file with the Southampton Village Clerk. Call 631-283-0247 for information.

Time Period Waive

The time periods listed above are waived for direct-line descendants (i.e. child, grandchild, great grandchild). The direct-line descendant must provide the following:

  • Proof of their relationship to the person whose record they are requesting
  • Proof of the death of the person whose birth certificate they are requesting
  • Proof of the death of the couple whose marriage certificate they are requesting


The standard fee is $11 for a single search up to three-years. This includes an uncertified copy of the record or a no-record report. The chart indicates the fee for searching more than three years:

Period SearchFee
1 to 3 years$11
4 to 10 years$21
11 to 20 years$31
21 to 30 years$41
31 to 40 years$51
41 to 50 years$61
51 to 60 years$71
61 to 70 years$81
71 to 80 years$91
81 to 90 years$101

This fee applies to each name or type of record requested. Download the

Ordering Uncertified Copies of Vital Records

Mail the completed application, payment, and a stamped, self-addressed envelope to:

Southampton Town Hall
Sundy A. Schermeyer, Town Clerk
116 Hampton Road
Southampton, NY 11968

You may also apply in person at the address provided.